Privacy Policy

Last updated: 02/03/2026

1. Who We Are

The Meadows is a local community hub providing event bookings and support services. This Privacy Policy explains how we collect, use, and protect your personal information when you use our website and booking platform.

2. Information We Collect

We collect only the information necessary to operate our booking system. This may include:

  • Your name
  • Email address
  • Contact details
  • Booking and attendance history

We do not collect unnecessary personal data.

3. How We Use Your Information

Your information is used strictly to:

  • Manage event bookings
  • Track attendance
  • Communicate about your bookings
  • Maintain the safe operation of our services

We do not sell, rent, trade, or share your personal information with third parties for marketing purposes.

4. Legal Basis for Processing

Under UK GDPR, we process your personal data based on:

  • Performance of a contract (to provide booking services)
  • Legitimate interests (to manage and improve our community services)

5. Data Storage and Security

We take appropriate technical and organisational measures to protect your personal information from unauthorised access, alteration, or disclosure.

Access to data is restricted to authorised personnel only.

6. Data Retention

We retain your personal information only for as long as necessary to manage bookings and maintain appropriate attendance records.

You may request deletion of your account at any time.

7. Your Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your data
  • Object to or restrict certain processing

To exercise these rights, please contact us using the details below.

8. Cookies

We use only essential cookies required for the operation of the booking platform, such as authentication cookies.

We do not use tracking, advertising, or third-party marketing cookies.

9. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact:

Email: corporate@datamenu.co.uk